At The Lighting Industry Association. (“The LIA”), its subsidiary companies The LIA Laboratories Ltd, Lumicom and ICEL. We take data security very seriously and your privacy is important to us. This statement sets out our privacy practices with respect to the collection, use and disclosure of personal information.
Scope
All data subjects whose personal data is collected, in line with the requirements of the GDPR.
The LIA keeps and uses contact details of individuals from companies who use our services.
To maintain the quality of our service, we will also keep and use records of the nature and content of the contact we have with them and the services we have provided. We may, from time to time, use this information in order to tailor our services and inform you of ways we can help. You may on occasion provide us with documentation and information relevant to issues we are advising on. We will retain and use this information to enable us to provide the relevant service to you. We will not disclose any information about individuals from our member companies unless they are operating as an agent or service provider for The LIA, except where we are entitled or required by law to do so.
Responsibilities
The LIA Quality Manager is responsible for ensuring that this policy is made available to data subjects prior to The LIA collecting/processing their personal data.
All Employees of The LIA who interact with data subjects are responsible for ensuring that this policy is drawn to the data subject’s attention and their consent to the processing of their data is secured.
Privacy policy
Who are we?
The Lighting Industry Association Limited is Europe’s largest Trade Association for lighting equipment professionals. This includes lighting manufacturers, suppliers, retailers, wholesalers, designers and all professionals active in the UK lighting market.
Lumicom Limited is a wholly owned subsidiary of the LIA and is the UK’s leading not-for-profit WEEE Compliance Scheme, offers advice on WEEE compliance and runs the only UK scheme that actually recycles light fittings.
The LIA Laboratories Ltd is our dedicated laboratory, the largest independent lighting laboratory in Europe, is able to independently measure and verify the safety and performance of lighting products.
ICEL is the Industry Committee for Emergency Lighting. Its mission is to strengthen the industry and promote the benefits of good quality lighting.
For the purpose of this Privacy Policy where reference is made to The LIA, this represents the whole Group including its subsidiary companies.
Who’s in control?
It is important that you understand who is responsible for keeping your data safe. We are the “controller” of all personal data collected. This means that we are responsible for deciding how and why your data is used and for ensuring that your data is handled legally and safely.
Our Quality Manager has ultimate responsibility within The LIA for making sure your data is treated in accordance with this Privacy Policy and the law. Our Quality Manager can be contacted directly here: enquiries@thelia.org.uk
We collect, store and process information about you if you use our website, subscribe to our communications, or use our services. This information includes:
Personal data type:
First and last name
Email address
Company name
Job title
Contact number
Business address
Billing address
Preferences
IP address
Any other personal information you provide when interacting with us both online and offline
The personal data we collect will be used for the following purposes:
Communicating relevant information about our products and services
Contacting customers directly about specific products and services they have purchased
Fulfilling any obligations to provide you with our services
Notifying customers about any changes or updates relevant to their relationship with The LIA
Consent
By consenting to this privacy policy you are giving us permission to process your personal data specifically for the purposes identified.
Consent is required for the LIA to process both types of personal data, but it must be explicitly given. Where we are asking you for sensitive personal data we will always tell you why and how the information will be used.
You may withdraw consent at any time by unsubscribing to any email marketing communications; logging into the LIA website to update personal preferences; or contacting the Enquiries Team on enquiries@thelia.org.uk
Sharing/transferring your data
The LIA will never sell your personal information or otherwise disclose this data, except as described in this Privacy Policy. We share information with third parties who perform services for us, and these third parties are not authorised by us to use or disclose your information except where it is necessary to the service. We may also share information with our partners and affiliates, ensuring at all times that an adequate level of protection is in place to protect your information.
Retention period
We will not keep your personal data longer than we need to, how long this is depends on several factors, including:
Why we collected it in the first place;
How old it is;
Whether there is a legal/regulatory reason for us to keep it;
Whether we need it to protect you or us.
Your rights as a data subject
At any point while we are in possession of or processing your personal data, you, the data subject, have the following rights:
Right of access– you have the right to see personal data that is held about you and a right to have a copy provided to you.
Right of rectification– if at any point you believe that the personal data we hold about you is inaccurate, you can ask to have it corrected.
Right to be forgotten– in certain circumstances you can ask for the data we hold about you to be erased from our records.
Right to restriction of processing – where certain conditions apply to have a right to restrict the processing.
Right of portability– you have the right to have the data we hold about you transferred to another organisation.
Right to object– you have the right to object to certain types of processing such as direct marketing.
Right to object to automated processing, including profiling– you also have the right to be subject to the legal effects of automated processing or profiling.
Right to judicial review:in the event that Organisation Name refuses your request under rights of access, we will provide you with a reason as to why. You have the right to complain as outlined in clause 3.6 below.
All of the above requests will be forwarded on should there be a third party involved (as stated in above) in the processing of your personal data.
Who to contact about your personal data
If you wish to:
See your personal data or to exercise any of the rights mentioned above
Make a complaint about how we have handled your personal data
Please contact The Quality Manager,
The LIA, Stafford Park 7, Telford. TF3 3BQ
Email to enquiries@thelia.org.uk, or Call on 01952 290905
Making a complaint to the Information Commissioner’s Office
If you are not satisfied with our response to any query you raise with us, or you believe we are processing your personal data in a way which is inconsistent with the law, you can complain to the Information Commissioner’s Office whose helpline number is: 0303 123 1113.
